Academic Policy

JB Institute of Technology, Dehradun strives to achieve academic excellence, by providing quality education through excellent teaching learning ICT based methods and research pursuits with the continuous assessment of the academic activities, so as to empower students to evolve as self-reliant citizens who would cater to the human welfare and sustainability. This policy document reflects academic objectives of the institutes and the strategies envisaged to achieve them.

The academic policy discloses the principle objectives observed/implemented for quality teaching at JB Institute of Technology and defines the procedures for the multiple levels of accountability in teaching-learning and ensuring quality education with responsibility.

The institute is responsible to its students to develop professional skills, communication skills, sense of creativity, design capabilities, depth knowledge, ethical standards in professional works, awareness of the competence and important technical areas etc. to prepare them quality professionals to meet the challenges in the present scenario of advanced latest technology.

The quality parameters in the institute are mainly ensured by:

• Academic Accountability and Assessment to enable quality assurance through continuous improvement in all the sectors.
• Ensuring the quality of technical education including preparation of the course materials/ syllabi in accordance with adequate standards and also nculcating with societal and ethical values among students.
• Delivery of course contents adopting appropriate ICT based technologies.

Some of the probable challenges faced by the students in getting the advanced professional / technical education in an educational institute especially dealing with engineering subjects are as under:

• The students must have depth knowledge of the subject / course concerned with latest updates in accordance with the industrial & professional trends.
• Much hard work will be required by the students to get full experimental training of latest machines / instruments to improve their interpersonal skills which will certainly benefit them throughout their career.
• Best to be done by students to improve their practical knowledge as per need of the industrial trends.
• Improvement of communications skills, technical skills and skills to win the competitive edge of the globe will be essentially met with by the students to have a progressive growth.

Academic Responsibilities of different authorities/officials of an engineering institute are in the accordance with those specified by the regulating authorities’ i.e. AICTE, UGC, Affiliating university/s and Directorate of Technical Education, State Government etc.

• Management of the institute will ensure the implementation of various policies in the institution to ensure to meet its vision and mission and will manage the institute in accordance with the required parameters.
• The Director of the institute will ensure the development and implementation of quality assurance policies and procedures as prescribed by the regulating authorities regarding academics and in all other fields.
• Registrar of the institute will maintain all kinds of record of the institute with the assistance of deputy/assistant registrar/s who will manage the record of all kind in the institute. Registrar will also manage all the affairs of non teaching staff of the institute
• Director and Registrar will also look after the academic and non academic activities scheduled in the institute to ensure the organization/ conduct of such activities are for the enrichment and upliftment of the students and the institute.
• Dean academic will ensure preparation of Academic Calendar and Semester Plan, all academic activities including examinations etc. and their implementation in the institute accordingly.
• Dean Student Welfare will ensure all kind of co-curricular and extracurricular activities as well as sports/athletic activities etc. with maximum participation of students with the motto of holistic development of the students of the institute.
• Dean Research will ensure the motivation of facility and students regarding research activities of the institute with a noticeable increase in publication of research papers, organizing/ participation in seminars/conferences/workshops etc.
• Controller of Examination will ensure timely conduction of internal and external examinations as per norms and examination policy and academic calendar, evaluation of answer sheets and publication of final results including issue of certificates to the students.
• Head of the Department will ensure proper subject allocation among its faculty, course completion, preparation of lecture plans and lecture notes, teaching learning progress, 3600 feedback and other departmental activities etc. in his/her department.
• Faculty of the institute will ensure quality teaching, timely completion of syllabus holding of invited talks/guest lectures, remedial / compensatory classes, competitive classes, class tests etc. In addition the faculty is required to timely completion of all kind of additional assignments/works assigned by the higher authorities.
• Academic audit should be conducted every year in the institute with a motive to improve the academic and other related activities in the interest of the student and the institute.

In general the step by step processes of the academic activities to be conducted in an education institute are as below:

• Head of each department in the institute allocates the subjects to the faculty members after collecting their preferences before the commencement of each semester and time - table of the department is prepared accordingly.
• Academic calendar of the institute & the department are prepared including all the academic, co-curricular and extra- curricular activities as well as list of holidays to be observed in the institute.
• The Lecture Plan and Course Information Sheet is prepared by the faculty which is then verified by the head of the department.
• Review of the attainment of COs of the previous batches and devising techniques to improve the attainment is done in each department of the institute.
• Course material and content delivery is prepared using appropriate ICT tools to improve the effectiveness of teaching- learning and to make it more student- centric.
• The induction / bridge programs are conducted in the institute for the newly admitted students in 1st year class of any discipline in the institute to make them aware of the academic & other activities to be held in the institute and about the rules and regulations to be followed by the students in JBIT.
• Various workshops are organized in the institute at regular intervals to improve the effectiveness of teaching for the faculty of JBIT.
• R&D cell of the institute ensures that all research activities related to seminars/workshops/conferences and projects etc. to take place in the stipulated time.
• HODs & faculty will ensure the conduct of assignments/tutorials and class work as well as completion of the courses according to the plan & attendance registers of students’ attendance is properly maintained by every faculty.
• Mapping of the assignment, tutorial and the internal test marks for computing the attainment of the course outcomes (COs) and the program outcome (Pos) is duly prepared by faculty & approved by Head of department concerned.
• Mentor – mentee system is applicable in the institute with assignment of duty as mentor to a faculty over 15 to 20 students of his/ her class, that will monitor & listen the problems / suggestions of their mentee during the meetings and will act like a guardian of that group of students.
• Feedback committees will collect feedback from all the students of the institute, department wise with the help of faculty and HODs. Feedback of alumni, teachers, parents and about management of the institute is also collected by feedback committee.
• Controller of examination will ensure the conduct of internal examination and its assessment in time as per the examination policy of the institute & publishing of the assessment marks. He / she will also conduct university examinations as per schedule.
• Organizing various skill development workshops and guest lectures etc. by the professional societies and the departmental associations.
• In addition to the academic activities mainly teaching – learning, feedback, mentoring, class tests & examinations etc. the other student related activities of cultural, sports, athletics, women related activities, expert lectures, industrial tours, educational tours etc. extension activities are also scheduled by the institute during the session.

Various committees have been constituted to ensure proper monitoring of the academic activities and to provide support services to the students including co- curricular & extra-curricular activities.

• Academic Committee is responsible to monitor the teaching - learning of all the courses, adherence to the course plan, completion of the syllabus in prescribed time schedule as per academic calendar, class adjustments, standards of the internal examinations, evaluation process, difficulties faced by the students and recommend for necessary remedial actions, if any.
• Mentor - mentee System: In every class there will be one faculty nominated as mentor for every 15-20 students. The mentor maintains all documental records related to the academic and non-academic matters of the students under a mentee group. They are the primary contact of students and parents for all kinds of advices, clarifications and permissions on academic matters. They are responsible to mentor the students. The mentor makes arrangements for the meetings with students and parents as and when required to discuss any matters for the progress of the students. They also carry out the result analysis and arrange for remedial activities, if required.
• Student welfare committee is responsible for organizing different activities / functions /events involving students & help to redress grievances of the students, if any.
• Feedback committee shall be responsible to collect feedback from various stakeholders concerned with the institute and further process accordingly after feedback analysis.
• Grievance redressal cell is constituted in the institute to redress the grievances of students & staff, if any, in a fair and transparent manner according to rules.
• Discipline committee is responsible to maintain discipline in the institute and may initiate a suitable action against the defaulters.
• Extension committee is responsible to organizes & conduct all kind of extension activities like tree plantation, blood donation camp, cleanliness drive, cultural activities, sports and athletics etc. in the institute with an active involvement of staff & the students.
• In addition to all above committees, institute may constitute some other committees / cells to have better coordination regarding academic affairs.

Under the guidance of Internal Quality Assurance Cell (IQAC) of the institute the academic auditing is carried out in each department of the institute annually by an academic audit committee constituted as per norms of the affiliating university with internal & external experts of the field. The IQAC shall monitor all the academic activities including the internal evaluations and the examinations. The audit also covers the co-curricular and extra-curricular activities made available to the students, mentoring & feedback mechanisms etc.

Faculty Development programs on a regular basis are organized in the institute to enable continuous learning and improvement for faculty and Staff. It enables sharing of good teaching practices and Innovation in teaching methods among faculty.

Personality development programs are conducted continuously and regularly by inviting prominent counselors from nearby region and by guest lectures / invited talks of experts of the field. PDP programs are also organized in the institute time & again in which the senior faculty members of the institute deliver lectures for the students.

The institute has constituted a separate training & placement cell (T&P Cell) which is actively engaged in making placement drive a success not only by organizing placement drive by the institute but also place our students through pool placement drive in other institute by their active participation of students in our institutes/universities. T&P cell first organizes a number of training programs in the institute by holding programs of industry & corporate experts in the institute to train & motivate our students to prepare them to face placement interviews.